Legal

Privacy Policy

Effective Date: 29 April 2026   ·   Last Updated: 29 April 2026

1. Introduction

This Privacy Policy explains how the National Minerals Agency ("NMA", "we", "us", or "our") collects, uses, shares, and protects personal information in connection with the official Sierra Leone Mining Week 2026 mobile application (the "App") and related services.

The Sierra Leone Mining Week 2026 App is the official event application for Sierra Leone Mining Week 2026, held 19–23 May 2026 at the Freetown International Conference Centre, Aberdeen, Freetown, Sierra Leone. The event is jointly organised by the Ministry of Mines and Mineral Resources and the National Minerals Agency.

By downloading, installing, or using the Sierra Leone Mining Week 2026 App, you agree to the collection and use of information in accordance with this Policy. If you do not agree, please do not use the App.

2. Data Controller

The data controller responsible for your personal information is:

For any questions, requests, or concerns about this Policy or your personal information, please contact us using the details above.

3. Information We Collect

We collect the following categories of personal information when you use the Sierra Leone Mining Week 2026 App:

Information you provide directly

• Full name
• Email address
• Phone number
• Organisation, job title, and country
• Profile photograph (if you choose to upload one)
• Delegate registration details and ticket type
• Messages, comments, and content you share through in-app networking, chat, or Q&A features
• Any feedback, survey responses, or correspondence you send us

Information collected automatically

• Device information (device type, operating system, unique device identifiers)
• App usage data (sessions, screens viewed, features used, time spent)
• Push notification tokens
• IP address and approximate location derived from it
• Crash logs and diagnostic data
• Cookies and similar technologies used by the App

Information from third parties

• Registration data passed to us when you sign up via the official Sierra Leone Mining Week 2026 registration form or partner platforms
• Information from our App technology provider (Eventify) used to deliver the App to you

4. How We Use Your Information

We use your personal information to:

• Create and manage your delegate account in the Sierra Leone Mining Week 2026 App
• Provide access to the conference programme, schedules, speaker information, exhibitor directory, venue maps, and event content
• Enable in-app networking, messaging, B2B matchmaking, and Q&A with other attendees who have opted in
• Send push notifications about programme updates, keynote alerts, networking events, and important announcements
• Issue and validate event tickets, badges, and on-site check-in
• Communicate with you about Sierra Leone Mining Week 2026, including changes, logistics, and post-event follow-up
• Improve the App, troubleshoot issues, and analyse usage trends
• Comply with legal, regulatory, and security obligations
• Prevent fraud, abuse, and unauthorised access

5. Legal Basis for Processing

We process your personal information on one or more of the following legal bases:

• Your consent — for example, when you opt in to networking visibility, photo uploads, or marketing communications
• Performance of a contract — to provide the App services you have registered for
• Legitimate interests — for example, to secure the App, improve our services, and communicate event-critical updates
• Legal obligation — where processing is necessary to comply with applicable laws

You may withdraw your consent at any time where processing is based on consent.

6. How We Share Your Information

We share your personal information only as described below. We do not sell your personal information.

With event organisers and partners

Your information may be shared with the Ministry of Mines and Mineral Resources as joint event organiser, and, only where you have opted in, with sponsors and exhibitors whose materials or sessions you engage with.

With other attendees

If you enable networking features, your name, organisation, job title, and profile photo may be visible to other registered Sierra Leone Mining Week 2026 attendees. You can adjust visibility in the App settings.

With service providers

We share information with trusted third parties who help us operate the App, including:

• Eventify — our App technology provider, which hosts and delivers the App
• Cloud hosting, analytics, push notification, and email service providers
• Customer support tools

These providers are bound by confidentiality and data protection obligations.

For legal reasons

We may disclose information where required by law, court order, or government request, or where necessary to protect the rights, safety, or property of NMA, attendees, or the public.

In connection with mergers or restructuring

If NMA's functions are transferred to another government body, your information may be transferred as part of that process.

7. International Data Transfers

The Sierra Leone Mining Week 2026 App is used by attendees from over 30 countries, and our service providers may host data outside Sierra Leone. Where personal information is transferred internationally, we take appropriate steps to ensure it is protected to a standard consistent with this Policy and applicable law.

8. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes set out in this Policy, including:

• Active delegate accounts: for the duration of Sierra Leone Mining Week 2026 and up to 24 months thereafter for follow-up, reporting, and future event invitations
• Networking content and messages: up to 12 months after the event
• Analytics and aggregated data: indefinitely in anonymised form
• Records required for legal, accounting, or regulatory compliance: for the period required by law

You may request earlier deletion at any time (see Section 10).

9. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, disclosure, alteration, and destruction. These include encryption in transit, access controls, and regular security reviews of our service providers. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

10. Your Rights

Subject to applicable law, you have the right to:

• Access — request a copy of the personal information we hold about you
• Correction — ask us to correct inaccurate or incomplete information
• Deletion — request that we delete your personal information
• Restriction — ask us to limit how we use your information
• Objection — object to certain processing, including direct marketing
• Portability — receive your information in a structured, machine-readable format
• Withdraw consent — withdraw any consent you have given, at any time

To exercise any of these rights, contact us at info@nma.gov.sl. We will respond within a reasonable time and in accordance with applicable law. You also have the right to lodge a complaint with the relevant data protection authority in your country.

11. Children's Privacy

The Sierra Leone Mining Week 2026 App is intended for professional adults aged 18 and over and is not directed at children. We do not knowingly collect personal information from anyone under 18. If you believe a child has provided us with personal information, please contact us and we will take steps to delete it.

12. Push Notifications

The App may send push notifications about programme changes, networking opportunities, and event-critical alerts. You can disable push notifications at any time in your device settings.

13. Third-Party Links

The App may contain links to third-party websites, sponsor pages, or social media platforms. This Policy does not apply to those third parties, and we are not responsible for their privacy practices. Please review their privacy policies before sharing any information.

14. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top of this Policy and, where the changes are material, notify you through the App or by email. Your continued use of the Sierra Leone Mining Week 2026 App after changes take effect constitutes your acceptance of the revised Policy.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact:

This Privacy Policy applies exclusively to the official Sierra Leone Mining Week 2026 mobile application and related services provided by the National Minerals Agency.